September Meeting of the Board

METRA BOARD OF DIRECTORS
MEETING OF THE BOARD
FRIDAY, SEPTEMBER 14, 2012
METRA GENERAL OFFICES - BOARD ROOM
547 WEST JACKSON BOULEVARD, CHICAGO, ILLINOIS

9:00 A.M.
_________________________________________________

ROLL CALL

PLEDGE OF ALLEGIANCE

PRESENTATION OF AWARD WINNERS FROM THE 2012 SAFETY AWARENESS CAMPAIGN POSTER CONTEST

PUBLIC COMMENT

1. RESOLUTION HONORING BEN HEINEMEN - C&NW PRESIDENT

MINUTES

2. Approval of the Minutes from the July 13, 2012 Board Meeting

3. Approval of the Minutes from the July 16, 2012 Special Board Meeting

4. Approval of Executive Session Minutes and Board's determination to Release Certain Minutes, or portions thereof, of Meetings held in Executive Session Retain as Confidential, the Remaining Minutes, or portions thereof

5. RECESS TO EXECUTIVE SESSION FOR MATTERS RELATING TO EXECUTIVE SESSION MINUTES (Section (c) (11)), COLLECTIVE NEGOTIATING MATTERS (Section 2 (c) (2)), AND LITIGATION (Section 2 (c) (11))

6. DISCUSSION WITH POSSIBLE ACTION ON A SETTLEMENT OF A LAWSUIT

CONSENT AGENDA

Procurement ($100,000 or greater)

7.   Blanket Purchase Order for Masonry and Paving Material

8.   Blanket Purchase Order for On-Track Tree Trimming and Wood Shipping Services along Metra's Right of Way

9.   Blanket Purchase Order for Electrical Supplies - Group II: Miscellaneous Electrical Supplies (Non-Stock)

10. Blanket Purchase Order for Electrical Supplies - Group II: Miscellaneous Electrical Supplies (Stock)

11. Blanket Purchase Order for Refurbished Laser Jet Printer Cartridges

12. Contract for Construction Services for Rehabilitation of Two Air Handling Units (AHUs) at the BNSF Coach Yard

13. Purchase Order for Railroad Turnouts and Crossovers

14. Purchase Order for 15KV Indoor Switchgear for Railway Distribution at the Brookdale Substation

15. Purchase Order for Interoperable Communication System

16. Purchase Order for Oracle Software Maintenance Renewal

17. Interagency Agreement with the University of Illinois at Chicago for Research, Technical Assistance, and Other Professional Services

Procurement (Professional Services)

18. Contract Change Order for Outside Counsel Litigation Services

19. Waiver of RFP Process and Hiring of Jones Day Law Firm for National Mediation

Real Estate & Contract Management

20. Land Lease Agreement with Thomas Banich and Kathleen Dailey for use of a Garage and Placement of Landscaping

21. Retail Lease with Chapati, LLC

22. Lease Extension and Amendment with the Village of Elmwood Park

23. Fiber Optic Easement Grant Agreement with the South Suburban Mayors & Managers Association

24. Fiber Optic Easement Grant Agreement with the State of Illinois, Department of Central Management Services

25. First Amendment to Extend Right of Entry Agreement with Greco Contractors and PirTano Construction Company, Inc.

26. Intergovernmental Agreement for Funding of the Construction of a Commuter Station Facility in the City of Oak Forest

27. Intergovernmental Agreement for Funding of Improvements to Two Metra Commuter Stations and a Parking Facility in the City of Berwyn

28. Amendment No. 8 to the City Busway Agreement Allowing the City of Chicago/LAZ Parking to Use the Manual Busway Grade Crossing of Metra’s Electric District Tracks at 18th Street Through June 30, 2013

DISCUSSION WITH POSSIBLE ACTION

29. Professional Services Contracts for Banking Services – Contract with Amalgamated Bank of Chicago (S21065)

30. Professional Services Contracts for Banking Services – Contract with Seaway Bank and Trust Company (S21151)

31. Professional Services Contract for Banking Services – Contract with Bank of America Merrill Lynch (S21153)

32. Capital Program Amendment

33. Ordinance - Memorandum of Understanding (MOU) between Metra, Regional Transportation Authority (RTA), Chicago Transit Authority (CTA), Pace and the Illinois Department on Aging

34. Office of Business Diversity & Civil Rights (DBE/Availability Study)

35. Purchase Order for Defibrillators

RECEIVE AND FILE

36. Corporate Website Activity Report for the period of July 1, 2012 to August 31, 2012

37. Monthly Management Personnel Report (Available Upon Request)

38. Metra Procurements of $100,000 and Under for June 23 - August 21, 2012

39. System Ridership Trends Report for June & July 2012

40. Commuter Rail System On-Time Performance Report for June & July 2012

41. Legislative Update - August 2012

42. Office of Business Diversity & Civil Rights Quarterly Update

43.      MONTHLY FINANCIAL REPORT

44.      FY2013 CAPITAL & OPERATING BUDGET

45.      STATE OF METRA OPERATIONS

46.      STRATEGIC PLAN PUBLIC FEEDBACK

47.      OFFICE OF BUSINESS DIVERSITY & CIVIL RIGHTS WORKSHOP

48.      CHIEF EXECUTIVE OFFICER’S REPORT

49.      DISCUSSION WITH POSSIBLE ACTION - - METRA BOARD CHAIRMAN

50.      ADJOURN